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How to Plan a Birthday Party Your Child Will Love

3 weeks ago7 min read
Last updated: Jan 28 2023

We all want to give our little ones a birthday celebration they’ll love. Here we look at how to plan a birthday party for maximum fun with minimum stress.

How to Plan a Birthday Party

Your little one’s birthday is approaching fast, and it’s time to think about how to celebrate it.











But where do you start?

And how do you plan a birthday party to remember without maxing out your stress levels in the process?!

That’s where we can help, mama!

We’re going to walk you through every aspect of how to plan a kid’s birthday party that’s an absolute blast.

Let’s dive in.

In this article: 📝

  • How can I celebrate my kid’s birthday?
  • What’s needed for a children’s party?
  • How do you plan a kid’s birthday party at home?
  • What is the order of a birthday party?
  • What is the best time for a child’s birthday party?
  • How do you throw the best kids’ party ever?
  • How do you survive a kids’ birthday party?
  • How to plan a birthday party: the bottom line

How can I celebrate my kid’s birthday?

There’s no one way to do this thing.

You can keep things simple or get seriously elaborate.

It’s up to you.

Start by thinking about what kind of party you want to host.

How to plan a surprise birthday party, for example, is a little different from how to plan a first birthday party.

Do you want to choose a theme?

Will it be family or friends only, or one big bash for everyone?

Once you’ve got that nailed down, it will make all the other decisions easier.

What’s needed for a children’s party?

When you’re thinking about how to plan a kids’ birthday party, there’s a lot to consider.

And sometimes, it’s hard to know where to even start.

But never fear!

Our “How to Plan a Birthday Party” checklist has you covered.

We’ll take you through the steps.

1. Set your budget.

Knowing how much you want to spend will help you decide on other questions, like how many people you want to invite.

2. Choose a venue.

Do you want to host the birthday party at home?

Or would you prefer to hire a venue?

Some venues come with staff who can act as hosts.

That will be more expensive, but it can free you up to join in the fun.

3. Decide on a theme.

A theme can be a great way of making a party feel special.

And it also makes it easier to pick everything from invitations to decorations to party favors. Head here for ideas for party themes your little one will love.

4. Draw up your guest list.

Both your budget and venue will help determine how many people you invite.

If you can, aim to compile your guest list about five weeks before the party so you can give yourself time to prepare accordingly.

5. Send out the invitations.

About a month before the party is a good time to do this.

That will give people plenty of notice and time to respond.

Pro tip?

Add a line to invitations asking parents to let you know if their little ones have any dietary requirements.

And then wait until one or two weeks before the big day to chase anyone who hasn’t replied.

6. Organise catering.

Are you going to make the food yourself or order it from caterers?
Some venues may offer a party menu as part of the package.

6. Make or order the cake.

The cake is the centerpiece of the birthday table.

But these days, there are many different options: a large celebration cake, fairy cakes, and even doughnuts!

Whatever you choose, make sure you place your order in good time.

7. Buy or make the decorations.

Balloons, bunting, banners, and other party decor will all help set the scene.

If you’re crafty and have the time, you can make them yourself.

If not, buy them ready-made.

You can personalize many bought options for a special touch.

8. Choose the party favors.

The party bag is a key element of any kids’ birthday party.

And it’s a great way to lean into any theme you’ve chosen.

Make sure the contents are appropriate for your guests’ ages.

9. Plan the entertainment

No kids’ party is complete without party games!

If your budget stretches to it, you could also book a children’s entertainer.

Magicians, bubble performers, fairies, clowns — a special appearance by a talented performer can really add some magic to the day.

How do you plan a kid’s birthday party at home?

When you’re considering how to plan a birthday party at home, there are a few things to bear in mind.

Be realistic about how many guests you can accommodate.

And decide what parts of your home you’re going to use.

If you have precious ornaments in the party zone, it’s a good idea to remove them for the duration!

There’s no reason a birthday party at home can’t include caterers or entertainers.

Just make sure they have the time and space they need to set up and do their thing.

What is the order of a birthday party?

As for how to plan a birthday party running order — well, there’s no such thing as the perfect schedule.

You can run things pretty much however you want to.

One thing to consider, though, is to build in some quieter time immediately after eating.

Crafts, storytime, or watching entertainment can all give little tums time to settle.

As for the length of the party, two hours is a good rule of thumb for younger kids.

Once they get a bit older, you could stretch the event to three hours to pack in more fun.

What is the best time for a child’s birthday party?

An important part of planning a birthday party is choosing a time that will work for you and your guests.

Weekends are a good bet for children’s parties, whatever the age group.

And late morning or early afternoon parties are usually convenient for all concerned.

How do you throw the best kids’ party ever?

You don’t have to spend a fortune to throw an incredible kids’ party.

It’s often the small things that often turn a good party into a truly great one.

That might mean a theme your little one really loves or games that allow the kids to really run riot.

Get your guests laughing, and any party will go with a swing.

Check out our list of hilarious birthday jokes for kids to keep them giggling.

Why not print some out and pop them on the table?

Or give them out as part of the party favors?

After more birthday inspiration?

We’ve broken it down by age, so you’ve got all you need, no matter their milestone:

How do you survive a kids’ birthday party?

When you’re thinking about how to plan a birthday party, it’s easy to get fixated on the details.

But the most important part of the day will be your little one spending time with you and the people they love.

So try not to sweat it if something doesn’t go according to plan.

Get your friends and family to support you through the event.

And remember that a sense of humor is the most important element of managing any kids’ birthday party successfully!

How to plan a birthday party: the bottom line

Getting organized is the key to planning a successful birthday party — and not losing your mind in the process!

Use our checklist to work through everything you need to cover.

Then enjoy all the fun and excitement of the day, creating precious memories with your little one.

You’ve got this, mama!

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